Chapter 210: Credits and Courses

210.010 Guidelines for Educational Programs and Courses

kuscheld — Thu, 27 May 2010 17:01:37 +0000

210.010 Guidelines for Educational Programs and Courses kuscheld Thu, 05/27/2010 - 17:01

Executive Guideline No. 16, 6-18-79; Revised 11-1-84; Executive Guideline No. 16, 07-11-02

University of è��app programs are designed primarily to serve the citizens of this state. The University will offer on-site, out-of-state educational programs only when resources are provided from other than state-appropriated funds. The delivery of courses to students out-of-state using technology whereby the instructor remains in state is not considered on-site, out-of-state instruction (e.g., Internet courses, interactive television courses). Any exceptions require presidential approval prior to the delivery of the course or program.

210.020 Youth Protection Program

kuscheld — Thu, 15 Apr 2021 13:28:29 +0000

210.020 Youth Protection Program kuscheld Thu, 04/15/2021 - 13:28

Executive Order No. 48, 4-5-2021; Amended 7-20-2022.

Purpose
1. The universities of the University of è��app System strive to offer a safe and enjoyable educational environment for all minors attending their programs. This policy sets forth the guiding principles and standards as well as outlining requirements for Youth Programs for children under the age of 18 (referred to herein as “minors” or “youth”.
Policy Statement
1. This policy establishes minimum standards for the protection of minors participating in Youth Programs held on university premises or operated by the university.
Definitions.
1. Youth Program Director – An individual aged 18 or older as the Program lead, the Designated Individual operating, supervising and responsible for overall operation and compliance of the program.
2. Designated Individual – Any adult, working or volunteering for a program or programs for minors, eighteen years of age or older, paid or unpaid, who supervises or has responsibilities for oversight of minors and/or Youth Leaders or Youth Programs without a parent, legal guardian or school chaperone present throughout. Examples include faculty, staff, student, student employees, appointees and volunteers.
3. Youth Leader – Any person under the age of eighteen years who assists with the Youth Program and must be supervised by an adult who has met the policy requirements.
4. Background check – A required National screening of a Designated Individual’s criminal history performed by the university’s approved vendor or a criminal history screening specifically approved by the Youth Program Representative; a background check shall also include a check of the U. S Department of Justice (Dru Sjodin) national sex offender registry as well as the è��app sex offender registry, or, if applicable, the sex offender registry of the state of residence of the Designated Individual.
5. Youth Program Guide – The procedures defined and published by the Youth Protection Program.
6. Parent – Parent or legal guardian of a minor.
7. Retaliation – Any adverse action taken against a person because of that person’s participation in protected activity, and includes any adverse action taken against a person for making a good faith report or for testifying, assisting, or participating in any investigation or proceeding involving allegations of violations of this policy.
8. Supervision - Each program must establish a plan for adequate supervision considering the number and average age of participants, the program activity, and whether overnight accommodations are involved.
9. Youth/Child/Minor – A person under the age of eighteen who is not enrolled or accepted for enrollment as a student at the University.
10. Youth program – An academic, athletic or recreational activity or program offered to a minor by the University, or by a non-university group using University facilities, or in partnership during which youth are the primary audience. Refer to the policy for detail.
11. Youth Program Representative – The point of contact at the University designated by Ethics, Compliance and Audit Services as the individual responsible for ensuring implementation, execution and monitoring of this policy.
Scope
1. This policy applies to any Youth Program as defined by this policy.
2. Programs included are those offered for minors in person or virtually by all schools and departments of the university, student groups, partnerships and by non-university groups on university-owned property or using university facilities.
3. This includes but is not limited to:
  1. Camps, activities and programs offered by the University
  2. Workshops, group lessons, conferences, seminars, camps, internship or observer placements, experiential learning opportunities and other enrichment programs
  3. Programs with alternatively approved processes that meet or exceed our requirements
  4. Non-university groups using University facilities
Exemptions
1. While the University is committed to the welfare and appropriate treatment of all minors, the Youth Program requirements of the Policy are addressed elsewhere for the following:
  1. Individuals who are enrolled or accepted for enrollment at the university
  2. Performance or events open to the general public
  3. School/organization activities accompanied throughout by adult chaperones from their school/organization/parent
  4. Minors that are employed by the university (See HR-116)
Exceptions
1. The Youth Program Representative may approve limited exceptions to the requirements of this policy, provided that adequate alternative measures are in place.
2. Large, Occasional Events: Programs that are occasional events for which a large number of volunteers are essential, may request to adopt measures and safeguards other than background check for the one-time volunteers (for example: Show-Me Games). Program wishing to adopt alternative measures must make their request to and obtain the approval of the Youth Program Representative in advance of the program. The alternative measures adopted must meet minimum standards as outlined by the Youth Program Guide.
Requirements
1. University Program
  1. Programs designated as Youth Programs must comply with this policy and procedures outlined by the Youth Program Guide as well as any other applicable requirement of federal, state, local law or regulation and other University policies.
  2. A program will not allow participation of any Designated Individual whose national background check and/or U. S Department of Justice (Dru Sjodin) National Sex Offender Registry check includes sexually based offenses or offenses against children or as stated Criminal History Review Criteria by the Child Protection Improvements Act. Records of other offenses or substantiated reports of child abuse or neglect will be considered on a case-by-case basis by the program, in consultation with the appropriate offices (e.g., Human Resources, Academic Affairs, Student Affairs, Athletics, Office of Risk Management, Title IX & Equity Office, and/or Office of General Counsel) as needed, to determine if the individual’s record will preclude participation.
  3. Register each activity in advance. Registration for ongoing and pre-established programs must be completed annually.
  4. All Designated Individuals must complete the requirements as outlined below.,
  5. Provide parents/guardians of participants with required forms.
  6. Follow the established Standards of Conduct.
  7. Adhere to all reporting obligations.
  8. In the event of a medical emergency, authorized adults should contact local emergency medical services.
  9. The University reserves the right to condition, restrict, or deny access to university facilities by minors at its discretion. All minors, including those participating in a campus program for minors will be subject to all University regulations while on campus, and may be asked to leave the campus if unable to comply.
2. Designated Individual(s)
  1. Any adult who will serve a Youth Program and completes the requirements which include:
    
    1. A national criminal background check conducted and successfully cleared and U. S Department of Justice (Dru Sjodin) Sex Offender Registry Check within the prior 12 months before participating for the first time in any activity or program, thereafter, every 3 years. Individual programs may require more frequent checks.
    2. Motor Vehicle Record (MVR) check, if while in their capacity as a Designated Individual, they will be providing transportation.
  2. Successfully complete annual training course.
  3. Follow appropriate safety measures by the Office of Environmental Health & Safety.
  4. Follow the established Standards of Conduct as published in the Youth Program Guide.
  5. Adhere to all reporting obligations.
  6. Complete a volunteer assignment form, if applicable by program or campus.
3. Non-University Programs
  1. As a non-university organization, in most cases, you are required to register your program, complete a Facility User Agreement including the Protection of Minors Addendum notifying you of the policy requirements and your responsibility to operate consistent with the policy. The university reserves the right to require proof of compliance with the requirements, which include but are not limited to:
    
    1. Responsibility for completing background and DOJ sex offender registry check within the prior 3 years at least 30 days prior to the program on all Designated Individuals.
    2. Provide training to all adults who will supervise minors.
    3. Be aware of how to report any incident/concerns as required by law.
    4. Structure the program to eliminate any one-on-one time between an adult and a minor in a private area not readily observable by others.
  2. Disclaimer: The following statement should be included in all program related brochures, websites, advertising materials, etc.: ("Program Name) is solely operated by (Legal Name of Entity), which is not affiliated with The Curators of the University of è��app."
  3. Programs that fail to comply with the Youth Protection Policy and these policy requirements may be subject to suspension or termination of operations.
4. Authority
  1. The President has delegated the authority to the Chief Audit & Compliance Officer for oversight of the Protection of Minors Program.
  2. Ethics, Compliance and Audit Services will designate a Youth Program Representative responsible for ensuring management of this policy.
5. Sanctions
  1. Failure to comply with the requirements set forth in this policy may lead to immediate cancellation of the program, disciplinary action, and/or revocation of the opportunity to use university facilities. Actions may include but are not limited to:
    
    1. Programs in violation of this policy may be denied permission to continue operation.
    2. Any violations of university policies by an individual will be dealt with in accordance with applicable University policy and procedures, which may include disciplinary actions up to and including termination of employment or expulsion from the University. Prohibitions regarding physical presence on campus/trespassing may also be pursued.
    3. Law enforcement may be contacted if a crime is suspected. Conduct that violates local, state, federal, or otherwise applicable laws, statutes, regulations, codes, or ordinances, domestically or internationally, may be punishable under those laws.
6. Retaliation.
  1. The University strictly prohibits retaliation and threats of retaliation. Any person who engages in such retaliation shall be dealt with in accordance with applicable University policies and procedures, which may include disciplinary actions up to and including termination of employment or expulsion from the University.

210.030 Reserve Officer Training Corps

kuscheld — Thu, 27 May 2010 17:03:03 +0000

210.030 Reserve Officer Training Corps kuscheld Thu, 05/27/2010 - 17:03

Bd. Min. 2-10-56, p. 8,757; Bd. Min. 12-12-64, p. 26,064; Bd. Min. 6-27-69, p. 34,656; Amended Bd. Min. 4-27-79.

Voluntary -- Effective September 1, 1965, enrollment of students in ROTC programs at the University will be on a voluntary basis.
1. The University of è��app is interested in and will maintain to the best of its ability strong and viable ROTC programs at all times.
Policy Statement
1. Society depends on its institutions of higher education to furnish educated leadership in a wide variety of roles and occupations. These include professionally-trained individuals for service in government at all levels, local, state, and national. Only in the area of education for careers in the Armed Services has the Federal government established its own institutions for the education of a portion of the officers required for the Army, Navy, and Air Force. However, despite the existence of the U.S. Military, Naval, and Air Force Academies, civilian colleges and universities have historically and do presently provide the substantial majority of officers for the regular and reserve forces.
2. Recently the desirability of civilian educational institutions being involved in the education of those who may serve as officers in the Armed Services, on a temporary or career basis, has been subject to criticism and attack. It is charged that this involvement contributes to the "militarization" of our society. We believe that the opposite is true. The continued presence in substantial numbers in the Armed Forces of officers from a wide variety of civilian educational institutions and backgrounds is, in fact, one of the best guarantees against the establishment in this country of a "military" caste or clique or establishment. It is no more desirable or appropriate for the education of future officers to be nationalized, or cast in a single mold, than for this to occur with respect to future leaders in any other professional or occupational field.
3. The program of education of officers, like any other educational program, is and needs to be constantly under study and revision. Variety and flexibility of approach, within a basic framework of common objectives, is desirable and to be encouraged, as in any other profession. The basic issue, however, should not be obscured in the process of legitimate debate and discussion of questions of curriculum content, of who may appropriately offer instruction for credit, of the amount of credit to be given in a particular curriculum in a particular institution, etc.
4. The basic issue, as this committee sees it, is whether or not it is appropriate for state universities and land grant colleges, which have traditionally taken leadership in offering opportunities for both professional and general education for those entering the various "pursuits and professions of life" in our country, to include among them opportunities for those who wish to prepare themselves for service in the Armed Forces. We believe it is most appropriate.
ROTC Awards -- In addition to the present Curators' awards for students enrolled in ROTC, the following are established, the cost of materials to be provided from Expense and Equipment funds of the department concerned.
1. One additional medal, making a total of two, to the outstanding cadets of the preceding Army ROTC Summer Camp. This is needed because of the much larger size of the Advanced Course in Army ROTC over that in the other departments.
2. A medal to the outstanding cadet in the freshman course in Army, Air Force, and Naval ROTC.
3. A medal to the outstanding cadet in the junior course in Army, Air Force, and Naval ROTC.
4. ROTC Departments may issue Certificates of Merit to cadets outstanding in academic achievement, conduct and character. Such certificates shall be on the standard form employed, shall bear the name of the President of the University and the Secretary of the Board of Curators and shall be signed by the PMS & T, the PAS, or the PNS, as the case may be. Certificates shall be furnished by the Director of Admissions.
5. The Curators Cup for the best drilled unit in Army, Air Force, or Naval ROTC may, in the discretion of the Department, be presented to several units during the same year.
6. That the Board of Curators Marksmanship Medals be awarded annually to each ROTC program using the following criteria:
  1. A gold medal to the member of each ROTC program's Rifle Team having the highest average scores in official marksmanship competition during the current year.
  2. A silver medal to the member of each ROTC program's Rifle Team having the second highest average score.
  3. A bronze medal to the member of each ROTC program's Rifle Team having the third highest average score.

210.040 Intercampus Transfer

kuscheld — Thu, 27 May 2010 17:05:38 +0000

210.040 Intercampus Transfer kuscheld Thu, 05/27/2010 - 17:05

Bd. Min. 10-12-73, p. 36,837.

Any course that leads to an undergraduate degree on any campus of the University of è��app shall be accepted in transfer toward the same degree on each campus of the University offering said degree. Grades and honor points earned in such courses shall also transfer, and shall be included in the accumulative point averages of the transferring students.
Each campus shall identify in its catalogue an office on the campus which will furnish to students necessary information about degree and major requirements in force at other campuses of the University of è��app.
A student who begins his work at a campus of the University of è��app, then enrolls in and attempts twelve or more hours at an institution outside the University of è��app, and then returns to a campus of the University of è��app shall be treated as any other transfer student from a campus outside the University of è��app.
There shall be a faculty transfer-review board (with faculty, student, and administrative members) established on each campus by the appropriate faculty governing body to hear student appeals for relieve from admissions decisions on transfer of credits, grades, and honor points; to recommend relief if deemed appropriate; and to assist in the evenhanded application of the philosophy underlying the above policies.

210.050 Report of Grades

kuscheld — Thu, 27 May 2010 17:06:07 +0000

210.050 Report of Grades kuscheld Thu, 05/27/2010 - 17:06

Exec. Bd. Min. 12-10-48, p. 14,365; Bd. Regs. Book dated 12-10-49, modified by Bd. Min. 1-63, p. 21,870, amended 9-10-93; 6-6-08; amended 12-7-12.

Rule on Reporting Grades -- All professors and instructors of the University except members of the faculty of the School of Law, who shall be allowed two weeks in which to report grades other than I and F grades, which must be reported immediately), shall file with the Registrar their grades of students within three days (except Sunday) after the end of the examination period.
Notification of Rule -- The Registrar shall notify all instructors in writing not later than two weeks before the end of a semester or not later than one week before the end of the summer session, that there is a rule requiring prompt report of grades and shall incorporate in the official notification to instructors a copy of said rule; he/she shall indicate the date by which grade reports are due and include a copy or link to the regulations.
Procedure -- Each department chair or dean shall file prior to or along with grade reports for his/her department, an electronic copy of the department schedule indicating all courses, sections and names of instructors responsible for each course and section. The chair or dean shall retain a copy of the department instructor assignments, and shall enter on his/her copy and on the copy submitted to the Registrar, the time at which delinquent reports are submitted to the chair or dean. Delinquent reports submitted after other department reports have been filed, must be accompanied by a certification by the chair or dean of the time at which he/she received the report.
1. It should be noted that the Registrar is authorized to accept grade reports only from the chair of the department or the dean of the division concerned in those divisions which customarily file instructors' grade reports with the dean.
Delinquent Grade Reports -- Immediately after the deadline for grade reports, the Registrar shall notify the department chair, deans and payroll department of any delinquencies in grade reports and, also, of the removal of any such delinquencies.
1. Penalty -- In the event that grades due from an instructor on the regular University staff are not reported as heretofore directed, the payroll department is directed to withhold any salary warrant due any such instructor on the first day of the month following that month in which the grades were due, such salary warrant to be withheld until such time as written notification is received from the Registrar to the effect that grades due from such instructor have been reported. Final salary payments will be made to visiting instructors only on certification to the Registrar from the department chair or dean to the effect that such instructors have complied with these regulations concerning grade reports, or have made adequate arrangements to do so. The payroll department is directed to issue the salary warrant to visiting instructors on receipt of certification from the Registrar.

210.070 Guidelines for University of è��app Related International Programs

kuscheld — Thu, 27 May 2010 17:08:00 +0000

210.070 Guidelines for University of è��app Related International Programs kuscheld Thu, 05/27/2010 - 17:08

Executive Order No. 3, 8-15-99. Amended 9-19-16.

Guidelines for International Studies Centers and Sponsoring Academic Units
1. All University of è��app sponsored study abroad programs must be approved in writing by the Chancellor or his or her designee. Sponsored Programs include programs designed, negotiated and managed by the University of è��app and/or consortium agreements.
2. The administration of study abroad programs will be determined by the Chancellor on each campus. Although the international studies centers may not administer all study abroad programs on its campus, the centers for their respective campuses will be responsible for ensuring that each study abroad program sponsored by the University meets the following guidelines.
3. As appropriate, the following information will be made available to students and, if the student is under 18, to their parents during an orientation about study abroad programs. Orientation may be provided either in writing or face-to-face, but face-to-face is the preferred method. After attending the orientation session, students and, when appropriate, their parents must sign a release form indicating they have received the information covered in the session and understand the risks associated with participation in a study abroad program. If, as a result of orientation, any student wishes not to participate in the program, the student may not be held financially liable. Prior to participation, consent must be given in writing using the University of è��app release form, and failure to provide consent in writing will preclude participation in the program.
Guidelines for International Studies Centers -- The International Studies Centers will:
1. Conduct periodic assessments of health and safety conditions for a program, document those assessments, and develop and maintain an emergency preparedness and crisis response plan.
2. Provide health and safety information for prospective participants so that they can make informed decisions concerning participation in and behavior on the program.
3. Notify prospective participants that home campus services and conditions are not replicated at the overseas site.
4. Provide orientation to potential participants on how to deal with health and safety issues, potential risks, and appropriate emergency response for a program.
5. Ensure that participants are provided information regarding health insurance that can be utilized at the overseas site.
6. Evaluate the local environment of the program, including program-sponsored events, excursions and other activities. Provide, on an on-going basis, documentation of that evaluation. Use reasonable care when selecting any third party to provide products or services.
7. Assess the availability of medical and professional services at the foreign study site and instruct the program director or host institution to inform participants of their availability.
8. Provide appropriate and ongoing training on health and safety guidelines and practices for program directors and staff.
9. Communicate applicable codes of conduct and the consequences of noncompliance to participants.
10. Inform participants when and where the University's responsibility ends and what aspects of their experience are beyond the University's control. Generally, the University:
  1. Cannot guarantee the safety of participants or eliminate risk from the study abroad environment.
  2. Cannot monitor or control all the daily personal decisions, choices, and activities of individual participants.
  3. Cannot prevent participants from engaging in illegal, dangerous or unwise activities.
  4. Cannot assure that US standards of due process apply or provide or pay for legal representation for participants.
  5. Cannot assume responsibility for the actions of persons not employed or otherwise engaged by the University, for events that are beyond the control of the University and its subcontractors, or for situations which arise from the failure of a participant to disclose pertinent information.
  6. Cannot assure that home-country cultural values will apply on the program when these differ from those of the host country.
Guidelines for Participants -- Participants can have a major impact on their own health and safety abroad through the decisions they make before and during the program and by their day-to-day choices and behaviors. Students will:
1. Read and carefully consider all materials issued or recommended by the sponsor that relate to safety, health, legal, environmental, political, academic, cultural and religious conditions in host countries.
2. Consider their personal health and safety needs when accepting a place in a program.
3. Assume responsibility for all the elements necessary for their personal preparation for the program and participate fully in orientations.
4. Obtain and maintain appropriate insurance policies and abide by any conditions imposed by the carriers.
5. Inform parents, guardians, and any others who may need to know about their participation in the study abroad program, provide them with emergency contact information, and keep them informed on an ongoing basis.
6. Understand and comply with the terms of participation and codes of conduct of the program, and obey host-country laws.
7. Be aware of local conditions when making daily choices and decisions. Promptly express any health or safety concerns to the program staff or other appropriate individuals.
8. Accept the consequences of their own decisions and actions.
9. Consult the appropriate academic unit on campus concerning questions about the transferability of course credit offered by the host institution prior to participation in the program. Students from the University of è��app who participate in programs sponsored by other universities or organizations should follow the participant guidelines. Students can use the guidelines for international studies centers to evaluate non-university sponsored programs.
Guidelines for Parents or Guardians -- When appropriate, parents or guardians should:
1. Obtain and carefully evaluate health and safety information related to the program as provided by the University, the Center for Disease Control, the US Department of State and other sources.
2. Be involved in the decision of the participant to enroll in a particular program.
3. Engage the participant in a thorough discussion of safety and behavior issues related to the program.
4. Be responsive to requests from the University or other program sponsor for information needed regarding the participant.
5. Keep in touch with the participant.
6. Consider the program director or the international studies center staff the primary point of contact for emergencies or special concerns regarding the student's participation in a study abroad program.
Guidelines for Other University Related International Travel
1. This subsection addresses guidelines for University-related international travel that occurs outside the context of a University-sponsored study abroad program. It applies to travel by University graduate and undergraduate students, or other participants in University sponsored educational programs, traveling individually or in groups, with or without University funding for any University-organized, University-administered, or University-related activity or program.
2. University-related international travel covered by this subsection must be approved in writing by the Chancellor or his or her designee.
3. The traveler must report such travel to the Chancellor's designee before the scheduled departure date. All participants of University-related international travel covered by this subsection, including faculty, staff, volunteers or other leaders shall be registered in the appropriate campus international travel registry.

210.080 Policy on Freshmen Success

kuscheld — Thu, 27 May 2010 17:09:12 +0000

210.080 Policy on Freshmen Success kuscheld Thu, 05/27/2010 - 17:09

Bd. Min. 5-24-01; Revised Bd. Min 12-7-12.

The average success rates for first-time, degree-seeking freshmen should be 80%.
A successful student is defined as a student who was enrolled as a first-time, full-time, degree-seeking student during the fall semester, and
1. was enrolled only during the fall semester and had a minimum grade point average of 2.0 on a 4.0 scale at the end of the fall semester, or
2. was also enrolled in the spring semester as either a full-time or part-time student and had a minimum grade point average of 2.0 at the end of the academic year.