èßäapp

Executive Guideline No. 2, 4-23-69, amended 9-14-81, revised 12-6-95. Replaces Executive Guidelines No. 28 and 31. Revised 1-9-08. Reissued as Executive Order No. 2, 1-29-08. Amended 3-4-11.

I.  General

1. The minimum donation required for a named endowment fund is $10,000. Donations of less than $10,000 for endowments will be credited to a pooled endowment fund account.
2. The minimum gift for a named endowed professorship will be $550,000; the minimum for a named endowed chair will be $1,100,000.
3. These minimums may be waived by the President in an exceptional case if the University's objectives can best be met by such an action.

II.  èßäapp Endowed Chair and Professorship Program

1. Description of Program
   
   1. Purpose -- To attract to the University of èßäapp new distinguished faculty to achieve academic excellence throughout the University.
   2. Funding
      
      1. (Donor-specified Name) èßäapp Chair of (Department or Program)
         (1) Minimum of $1,100,000 from donor(s) for particular chair.
         (2) Match of $1,100,000 from the State of èßäapp. Should funds appropriated by the State be insufficient, the University of èßäapp will match the income derived from investment of the donor's $1,100,000 until the State match is appropriated.
         (3) One full-time position, salary and benefits from University of èßäapp
      2. (Donor-specified Name) èßäapp Professorship of
         (Department or Program)
         (1) Minimum of $550,000 from donor(s) for particular professorship
         (2) Match of $550,000 from the State of èßäapp. Should funds appropriated by the State be insufficient, the University of èßäapp will match the income derived from investment of the donor's $550,000 until the State match is appropriated.
         (3) One full-time position, salary and benefits from University of èßäapp
   3. Conditions
      
      1. The President will consider approval of State matching funds when private funds have been received and deposited in the University's endowment, or when certification of an irrevocable commitment to the University by a trust or foundation is received. Pledges will not be credited as matching funds until they are received.
      2. Those appointed to endowed chairs or professorships must be newly recruited to the University, except as provided in subparagraph c. herein, and must add materially to the University's quality.
      3. In unique cases with the èßäapp Endowed Chair and Professorship program it may be appropriate to fill the endowed position with internal candidates. These cases would require a compelling reason to fill from within and the following conditions would be allowable exceptions:
         
         1. (1) In cases where a University of èßäapp professor is being recruited by another university and has been offered an endowed position elsewhere; or where the endowed position is used as a means of retaining an outstanding faculty member who is equal to others on the campus holding endowed positions. 
            (2) In cases where there has been a full and complete external search for the endowed position that has failed on at least two consecutive searches to hire an outside candidate. A subsequent search could be conducted where internal candidates would be allowed to apply. If recommended by the committee, the appointment could be made to an existing èßäappfaculty member.
            (3) In cases where the University is attempting to fill a special need within a college or school such as developing a unique niche (e.g., creating an area of excellence or special expertise) or a focused initiative (e.g., enhancing undergraduate teaching).  In these instances, no change in the purpose or focus of the endowed chair shall be made without the approval of the original donor in an amendment to the endowment agreement.
            The decision to hire an internal candidate would require written approval by the provost, chancellor and the President, in addition to any other approval processes that are currently in place.
      4. Private funds received after July 29, 1992, will be eligible for participation in the matching program. If the total gift meets the amounts stipulated in II.A.2, the gift will be considered for approval, even though some funds were received prior to July 29, 1992.
      5. Gifts of non-liquid assets must be sold by the University before their value is counted as a donation for purposes of this program. The President may make exceptions, if holding the asset is judged to be in the best interest of the University.
2. Investment of Funds
   
   1. The donated funds and State matching funds will be invested in accordance with the endowment policies of the Curators of the University of èßäapp. Distributions from investment of the donated funds and State matching funds are subject to the endowment spending policy of the Board of Curators.
   2. The donated funds and State matching funds will be commingled for investment purposes with other University endowment assets. However, each Endowed Chair or Professorship will be accounted for separately.
3. Use of Funds
   
   1. A spending account will be established for each Endowed Chair and Professorship.
   2. Salary and benefits for the matching University position will be paid from the General Operating or other account that is funding the position.
   3. At the same time, distributions from endowment investments for that fiscal year will be transferred to the Endowed Chair or Professorship spending account.
   4. Expenses for the Chair or Professorship will be paid from the spending account. Expenses may include, but are not limited to, salary and benefits for the holder of the chair or professorship, salary and benefits for support staff and graduate students, equipment, institutional dues, and travel expenses. All expenditures from the spending account for the Chair or Professorship must follow all University rules and regulations.
4. Reporting
   
   1. Not later than October 1, the Chancellor will report to the President on the activities and expenditures related to the Chair or Professorship during the fiscal year completed the prior June 30.
   2. The report will describe the activities of the holder of the Chair or Professorship. The financial report will include a statement showing all expenditures