Please click on a category or subcategory in order to view related policies.
Fiscal Responsibility and Internal Control
Fiscal Responsibility and Certification
| Policy Number | Policy Title | Responsible Office | Procedure |
|---|---|---|---|
| 21101 | Fiscal Responsibility | èßäappSystem Controller’s Office | |
| 21102 | Monthly Closing & Reporting | èßäappSystem Controller’s Office | |
| 21103 | Financial Accounting & Reporting Basis | èßäappSystem Controller's Office | |
| 21104 | Component Units | èßäappSystem Controller's Office | |
| 21105 | Internal Control - Sub-Certification Process | èßäappSystem Controller's Office | |
| 21106 | Campus Financial Sub-Certification | èßäappSystem Controller's Office |
Code of Ethics
| Policy Number | Policy Title | Responsible Office | Procedure |
|---|---|---|---|
| 21201 | Code of Ethics | èßäappSystem Finance Office |
Internal Controls
| Policy Number | Policy Title | Responsible Office | Procedure |
|---|---|---|---|
| 21301 | Internal Controls | èßäappSystem Controller's Office | |
| 21302 | Segregation of Duties | Every Employee | |
| 21303 | Security Access Validation | èßäappSystem Controller's Office |
Accounting
Accounting Structure
| Policy Number | Policy Title | Responsible Office | Procedure |
|---|---|---|---|
| 22101 | Finance Account Code Structure | èßäappSystem Controller's Office | Chartfield Usage |
| 22102 | Transfers | èßäappSystem Controller's Office | |
| 22103 | Feeders | èßäappSystem Controller's Office | |
| 22104 | Service Centers | èßäappSystem Controller’s Office |
Revenues and Income
| Policy Number | Policy Title | Responsible Office | Procedure |
|---|---|---|---|
| 22201 | State Appropriations | èßäappSystem Budget & Planning | |
| 22203 | Tuition and Fee Refunds | èßäappSystem Controller's Office | |
| 22205 | Gifts and Gift Pledges | Campus Advancement Office | |
| 22207 | Sales of Products and Services | èßäappSystem Controller’s Office | |
| 22209 | Summer Session Deferrals | èßäappSystem Controller's Office | |
| 22210 | Collections, Write-offs, and Allowance of Accounts Receivables | èßäappSystem Controller’s Office | |
| 22212 | Sales Tax | èßäappSystem Controller's Office | |
| 22213 | Nonresident Entertainers Tax | èßäappSystem Controller's Office | |
| 22214 | Foreign Gift and Contract Reporting | èßäappSystem Compliance Office | |
| 22215 | Student Financial Holds - Delinquent Indebtedness | Campus Cashier's Office |
Expenditures
| Policy Number | Policy Title | Responsible Office | Procedure |
|---|---|---|---|
| 22300 | Sanctions and Restricted Parties | Office of Finance Research Security and Compliance |
|
| 22301 | 1099 Reporting | èßäappSystem Controller's Office | |
| 22303 | Payroll Verification | èßäappSystem Controller’s Office | |
| 22304 | Recording Vacation Accrual | èßäappSystem Controller's Office | |
| 22307 | Awards, Gifts & Prizes | èßäappSystem Controller's Office | |
| 22308 | Gift Cards | èßäappSystem Controller's Office | |
| 22310 | Expense Reimbursements | èßäappSystem Controller's Office | |
| 22311 | Moving Expenses | èßäappSystem Controller's Office | |
| 22312 | Business Meals | èßäappSystem Controller's Office |
Capital Purchases
| Policy Number | Policy Title | Responsible Office | Procedure |
|---|---|---|---|
| 22401 | Capital Assets | èßäappSystem Controller's Office | |
| 22405 | Depreciation | èßäappSystem Controller’s Office |
Debt
| Policy Number | Policy Title | Responsible Office | Procedure |
|---|---|---|---|
| 22501 | Internal Loans | èßäappSystem Treasurer’s Office | |
| 22502 | Accounting for Leases | èßäappSystem Controller's Office |
Travel
| Policy Number | Policy Title | Responsible Office | Procedure |
|---|---|---|---|
| 22601 | Travel Authorization | èßäappSystem Controller's Office | |
| 22602 | Methods of Transportation and Allowances | èßäappSystem Controller’s Office | |
| 22603 | Allowable Travel Expenses | èßäappSystem Controller's Office | |
| 22604 | Cash Advances in Travel Status | èßäappSystem Controller's Office | |
| 22605 | Guest Travel | èßäappSystem Controller's Office |
Records Management
| Policy Number | Policy Title | Responsible Office | Procedure |
|---|---|---|---|
| 23001 | Records General Policy | Records Management | |
| 23002 | Storage and Disposal of University Records | Records Management |
Property and Real Estate
| Policy Number | Policy Title | Responsible Office | Procedure |
|---|---|---|---|
| 24001 | Design & Construction Delegation of Authority and General Policies | Facilities Planning and Development | |
| 24002 | Fees for Use of University Facilities | Facilities Planning and Development | |
| 24003 | Keys to University Buildings | Facilities Planning and Development | |
| 24004 | Use of University Equipment & Resources | èßäappReal Estate & Business Services | |
| 24005 | Use of Employee Personal Property | èßäappReal Estate & Business Services | |
| 24006 | Vehicles | Risk & Insurance Management | |
| 24007 | Inventory of Moveable Property and Equipment | èßäappSystem Supply Chain – Asset Management | |
| 24009 | Required Review of Potential Real Estate Gifts | Office of Real Estate and Business Services | |
| 24010 | Real Estate - General | èßäappReal Estate & Business Services | |
| 24012 | Equipment, Leases, and Rentals | èßäappSystem Supply Chain | |
| 24013 | Resale, Sale or Disposal of University Property | èßäappSystem Supply Chain |
Cash Handling
Administration
| Policy Number | Policy Title | Responsible Office | Procedure |
|---|---|---|---|
| 25101 | Cash Administration | Campus Cashiers Office |
Receipts
| Policy Number | Policy Title | Responsible Office | Procedure |
|---|---|---|---|
| 25201 | Receipts | èßäappSystem Treasurer’s Office |
Deposits and Banking
| Policy Number | Policy Title | Responsible Office | Procedure |
|---|---|---|---|
| 25301 | Deposits and Banking | èßäappSystem Treasurer's Office | |
| 25302 | Check Cashing | èßäappSystem Treasurer's Office | |
| 25303 | Bank Deposits, Reconciliations, and Corrections | èßäappSystem Controller's Office |
Disbursements
| Policy Number | Policy Title | Responsible Office | Procedure |
|---|---|---|---|
| 25401 | Distribution of Checks | èßäappSystem Controller's Office | |
| 25402 | Wire Transfers | èßäappSystem Treasurer's Office | |
| 25403 | Stop Pay and Replacement Payments | èßäappSystem Controller's Office | |
| 25404 | Cash Refunds | èßäappSystem Controller's Office |
Cash Funds
| Policy Number | Policy Title | Responsible Office | Procedure |
|---|---|---|---|
| 25501 | Cash Funds | èßäappSystem Treasurer's Office |
Reporting
| Policy Number | Policy Title | Responsible Office | Procedure |
|---|---|---|---|
| 25601 | Loss of Money and Securities | èßäappSystem Treasurer's Office |
Security
| Policy Number | Policy Title | Responsible Office | Procedure |
|---|---|---|---|
| 25701 | Cash Security | èßäappSystem Treasurer's Office | |
| 25702 | Transportation, Escorts and Guards | èßäappSystem Treasurer's Office |
Procure to Pay
Authority
| Policy Number | Policy Title | Responsible Office | Procedure |
|---|---|---|---|
| 26101 | Procurement Authority | èßäappSystem Supply Chain |
Bids and Proposals
| Policy Number | Policy Title | Responsible Office | Procedure |
|---|---|---|---|
| 26201 | Bids and Proposals | èßäappSystem Supply Chain | |
| 26202 | Preferential Consideration | èßäappSystem Supply Chain |
Suppliers
| Policy Number | Policy Title | Responsible Office | Procedure |
|---|---|---|---|
| 26301 | Suppliers | èßäappSystem Supply Chain/èßäappSystem Controller’s Office |
Expenditure Limits and Procure to Pay Methods
| Policy Number | Policy Title | Responsible Office | Procedure |
|---|---|---|---|
| 26401 | Incidental Expenses | èßäappSystem Supply Chain | |
| 26402 | Special Purchases | èßäappSystem Supply Chain | |
| 26403 | Surplus Property | èßäappSystem Supply Chain |
| Policy Number | Policy Title | Responsible Office | Procedure |
|---|---|---|---|
| 26404 | One Card | èßäappSystem Supply Chain |
Grants
| Policy Number | Policy Title | Responsible Office | Procedure |
|---|---|---|---|
| 27001 | Establishing an Award | èßäappSystem Controller’s Office | |
| 27002 | Allowable Costs and Cost Principles | èßäappSystem Controller’s Office | |
| 27003 | Cost Sharing/Matching | èßäappSystem Controller’s Office | |
| 27006 | Cash Management – Federal Drawdowns | èßäappSystem Controller’s Office | |
| 27007 | Cash Management – Non-Letter of Credit Invoicing | èßäappSystem Controller’s Office | |
| 27009 | Uncollectible Grants Receivable | èßäappSystem Controller’s Office | |
| 27010 | Effort Verification Reports | èßäappSystem Controller’s Office | |
| 27011 | Payments to Research Study Participants | èßäappSystem Controller’s Office | |
| 27012 | Participant Support Costs | èßäappSystem Controller’s Office | |
| 27015 | Period of Availability | èßäappSystem Controller’s Office | |
| 27016 | Award Closeout | èßäappSystem Controller’s Office | |
| 27017 | Institutional Base Salary | èßäappSystem Controller’s Office | |
| 27018 | Federal Fringe Rate | èßäappSystem Controller’s Office | |
| 27019 | Program Income | èßäappSystem Controller’s Office | |
| 27020 | Federally Sponsored Construction Projects | èßäappSystem Controller’s Office | |
| 27021 | Federally Funded Assets | èßäappSystem Controller’s Office | |
| 27022 | Reporting | èßäappSystem Controller’s Office | |
| 27023 | Procurement, Suspension, and Debarment | èßäappSystem Controller’s Office | |
| 27024 | Subrecipient Monitoring | èßäappSystem Controller’s Office | |
| 27025 | Facilities and Administrative Costs | èßäappSystem Controller’s Office |
Reviewed 2024-08-22